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Job Descriptions

Police Business Unit Supervisor


DEFINITION

The Police Business Unit Supervisor performs a variety of supervisory functions to support the Police Department including but not limited to supervising the budget process; providing a variety of administrative support; performing and supervising research, statistical, and other analytical work; planning, organizing, and supervising assignments in functional areas such as purchasing, project management, facility maintenance, event coordination, and other areas for the Police Department; performing other job related duties as assigned.

This classification is assigned to the confidential bargaining group for labor relations purposes.

DISTINGUISHING CHARACTERISTICS

The Police Business Unit Supervisor is a non-sworn supervisory classification in the Police Department with a focus on planning, organizing, directing, and supervising the budgeting, purchasing, and general business administration of the Police Department. Supervision is received from a Police Support Operations Manager, or other Command-level position within the Police Department.

ESSENTIAL FUNCITONS: - Duties may include, but are not limited to the following:

  • Recommend and assist in the implementation of goals and objectives and implement policies and procedures.
  • Plan, prioritize, assign, supervise, and assist in the budgetary and fiscal control processes for the department, project revenue and expenditures; prepare the departmentís budget; develop proformas for the department, collaborate with City Finance and represent the departmentís interests in fiscal matters.
  • Coordinate and supervise functions and activities at the Public Safety Facility including the coordination and supervision of staff necessary to prepare for functions and events.
  • Coordinate and Supervise the Cadet Program, including maintaining records for minimum school requirements, schedules and duties.
  • Coordinate the maintenance, repair, janitorial services, and ongoing usability and good operation of the Public Safety Facility.
  • Investigate, analyze, develop, and prepare special studies or projects as requested; conduct special projects and administrative studies; prepare research and analytical reports.
  • Supervise and coordinate the departmentís purchasing function including vendor development, specification development, solicitation of bids, cost evaluations, and the preparation of committee or council reports.
  • Coordinate and supervise the management of fiscal records.
  • Coordinate and supervise the development and administration of grants, supervise and coordinate the fiscal monitoring and reporting for grants, contracts and agreements; supervise and coordinate billing for services provided.
  • Supervise, coordinate, prepare, and keep record of documents necessary for presentation to the Turlock City Council.
  • Provide technical assistance to other department staff on business and analytical matters.
  • Prepare and process documents and data relative to the departmentís payroll including accruals, benefits and specialty pay.
  • Perform departmental administrative duties as assigned.
  • Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

Knowledge of:

  • Basic supervisory principles and practices
  • Financial/statistical/comparative analysis techniques.
  • Principles and practices of organization, administration, and business administration.
  • Principles and practices of budget preparation and administration.
  • Modern office procedures, methods and computer equipment.
  • Principles and procedures of financial records keeping and reporting.
  • Technical report writing procedures.
  • Principles and practices of purchasing.
  • Principles of project management.
  • Administrative research techniques, sources and availability of information.
  • Methods and techniques of design for informational materials such as flyers, brochures and visual displays.
  • Techniques for effectively organizing and managing multiple schedules and projects.
  • Application of various labor MOUís relative to payroll processing.
  • Computer software programs required to perform job duties.

Ability to:

  • Plan, coordinate, schedule and supervise the activity of subordinate staff.
  • Learn the process and structure of City and departments.
  • Learn applicable Federal, State, and local laws, codes and regulations.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • Analyze facts and make sound recommendations.
  • Manage projects and coordinate activities.
  • Prepare completed staff work for oral and written communication.
  • Plan, initiate and complete work assignments with minimal direction.
  • Communicate clearly and concisely, both orally and in writing.
  • Use and operate a personal computer with a variety of software.
  • Establish and maintain cooperative working relationships with those contacted in the course of work.
  • Represent the City and the Department in a variety of situations.

EXPERIENCE AND EDUCATION:

Experience:

Three years of increasingly responsible administrative and analytical experience with at least one year of supervisor and/or lead experience in business administration, fiscal management, purchasing coordination, project management, or a related field.

Education:

Possession of a Bachelorís Degree from an accredited institution in business or a related field.

LICENSE OR CERTIFICATE

License:

Possession of an appropriate, valid California driverís license at the time of appointment, to be maintained as a condition of continued employment.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: see well enough to read instructions; sufficient dexterity and hand-eye coordination to operate drafting and field surveying equipment; read fine print and view computer screens; hear well enough to converse on the telephone and in person; use of hands and fingers for use of computer keyboard, filing, writing and answering telephone; capable of clear speech; able to lift and carry objects weighing up to 40 pounds; climb stairs and ladders; stamina to work long hours and attend night meetings.



    For questions about City employment, please contact:

    Human Relations
    156 S. Broadway, Ste. 235
    Turlock, CA 95380-5454
    (209) 668-5150
    hr@turlock.ca.us
    Monday - Friday, 8AM - 5PM






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