Job Descriptions

DEFINITION

Under general supervision performs journey-level office duties, assisting with the budget process; providing a variety of administrative support; performs research, statistical, and other analytical work; supports purchasing and project management.

This classification is assigned to the Turlock City Employees Association bargaining unit for labor relations purposes and is subject to overtime assignments.

DISTINGUISHING CHARACTERISTICS

The Public Safety Business Analyst is a non-sworn classification supporting budgeting, purchasing, travel, and general business administration.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by higher level supervisory staff.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

• Assist with the budgetary and fiscal control processes; project revenue and expenditures; assist with the preparation of departmental budgets; develop proformas; collaborate with City Finance; and represent the departments’ interests in fiscal matters.
• Maintain accurate records of department revenue and expenditures for operational budgets and special funds.
• Investigate, analyze, develop, and prepare special studies or projects; prepare research and analytical reports.
• Support purchasing function, including vendor development, specification development, solicitation of bids, cost evaluations, and preparation of committee or council reports.
• Coordinate fiscal records management.
• Process the department’s accounts payable and receivable.
• Process and track procurement card usage for the department.
• Assist with the development and administration of grants, coordinate the fiscal monitoring and reporting for grants, contracts and agreements; coordinate billing for services provided.
• Coordinate and prepare documents for the City Council.
• Assist with the preparation and processing of department payroll, including accruals, benefits and specialty pay.
• Coordinate travel for the department including course registration, lodging arrangement, and prepare per diem.
• Provide technical phone communication assistance; troubleshoot technical issues.
• Process a variety of routine administrative transactions, including cash reimbursements, business cards, insurance certificates, citation billing, and bank deposits.
• Perform related duties as assigned.

QUALIFICATIONS:

Knowledge of:

• Principles and practices of organization, administration, and business administration.
• Financial, statistical, and comparative analysis techniques.
• Principles and practices of budget preparation and administration.
• Modern office procedures, methods and computer equipment.
• Principles and procedures of financial records keeping and reporting.
• Technical report writing procedures.
• Principles and practices of purchasing.
• Principles of project management.
• Administrative research techniques, sources and availability of information.
• Methods and techniques of design for informational materials such as flyers, brochures and visual displays.
• Techniques for effectively organizing and managing multiple schedules and projects.
• Application of various labor MOU’s relative to payroll processing.
• Computer software programs required to perform job duties.

Ability to:

• Learn the process and structure of City and departments.
• Learn applicable Federal, State, and local laws, codes and regulations.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Analyze facts and make sound recommendations.
• Prepare completed staff work for oral and written communication.
• Plan, initiate and complete work assignments with minimal direction.
• Communicate clearly and concisely, both orally and in writing.
• Use and operate a personal computer with a variety of software.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Represent the City and the Department in a variety of situations.

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge

and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Two years of increasingly responsible administrative and analytical experience in business administration, fiscal management, purchasing coordination, project management, or a related field.

Training:

Possession of an Associate's Degree from an accredited institution in public or business administration or a related field.

Licenses:

Possession of an appropriate, valid California driver’s license at the time of appointment, to be maintained as a condition of continued employment.

ADDITIONAL INFORMATION:

Physical Conditions:

Maintain the following physical abilities: see well enough to read instructions; sufficient dexterity and hand-eye coordination to operate drafting and field surveying equipment; read fine print and view computer screens; hear well enough to converse on the telephone and in person; use of hands and fingers for use of computer keyboard, filing, writing and answering telephone; capable of clear speech; able to lift and carry objects weighing up to 40 pounds; climb stairs and ladders; stamina to work long hours and attend night meetings.